1. What are the event details?
Date: Montag, 29th of February and Tuesday, 01st of March 2016
Event location: Estrel Convention Center, Sonnenallee 225, 12057 Berlin
2. Until when are bookings possible at the latest?
Bookings of exhibitor and sponsoring packages are possible until the 26th of February 2016.
3. What is the language of the conference and exhibition?
The conference language of the RAILWAY FORUM (RFO) is German. However, in the course of the globalization of the railway industry we increasingly welcome an international audience. Some lectures are going to be held in English. For the keynotes, the technical lecture in track 1 and the dinner speech simultaneous translation to English will be offered.
4. How many persons may participate?
The amount of people is determined by the booked exhibitor or sponsoring package and is listed in the package description. Moreover, exhibitors and sponsors have the opportunity of registering additional members for EUR 1,000 plus VAT.
Marketing and Promotion
5. Where will my company be presented?
We offer a series of different marketing options and packages (among others online positioning including links to your website, positioning in the supplemental SUPPLY CHAIN MANAGEMENT™ journal or positioning in the printed list of participants). A detailed overview of the options which exist and are possibly included in your package can be found online.
6. Which information do I have to transmit for the presentation of my company and participation (deadlines)?
Immediately after the registration: Company logo in EPS format / high resolution JPG file.
Until 01.12.15: Desired amount of printed RFO flyers for your purposes.
Until 22.01.16: Registration form for participants.
Until 25.01.16: Advertisement page for the SUPPLY CHAIN MANAGEMENT™ journal (section 7).
Until 01.02.16: Filled out Innovation Guide template (only exhibitors)
Until 20.01.16: Image presentation of your company for the download area (section 8).
7. In which format and in which size does the advert have to be transmitted?
(Only for sponsors & partners)
Sponsors and gold sponsors receive half a page:
Option a) Half page in landscape format
- 171 x 119,5 mm, without cutting of the page (advert justified)
- 210 x 145 mm, plus 3 mm bleed on all pages
Option b ) Half page in portrait format
- 82,5 x 245 mm, without cutting of the page (advert justified)
- 102 x 297 mm, plus 3 mm bleed on all pages
Platin sponsors and partner receive a full page:
- 210 x 297 mm, plus 3 mm bleed on all pages
- no special colors
- Advert language: German or English
- Submission of website as high resolution PDF file
8. In which format and with which content should the company presentation be designed?
The company presentation should inform the participants about your product portfolio and innovations. The presentation must be submitted as a PDF file and must not be larger than 10 MB. Only one file can be transmitted per company.
9. Will the Deutsche Bahn visit my stand?
The Deutsche Bahn will visit your stand. There will be an official opening of the exhibition and guided tours for executives of the Deutsche Bahn AG during the conference. In these, the procurement department of Deutsche Bahn will engage in dialogue with exhibitors and examine their innovations. As an exhibitor you also have the opportunity to address the Central Procurement Deutsche Bahn directly and to convince them of your products.
10. Will the conference participants and speakers visit the exhibition?
The exhibition space serves as a break area and as access route to the conference rooms. In the exhibition space, coffee breaks and lunch will take place. The exhibition space also serves as a place of networking and provides space for discussions and exchange. We also offer the option "Champagne Reception" as a sponsoring opportunity. When selling this option to a partner, the reception also takes place in the exhibition area. All participants’, speakers’ and experts’ attention will therefore be drawn to the exhibitors and their products. Discussions and exchange are guaranteed.
Organization of the Exhibition
11. When will assembly and disassembly be possible?
Assembly time: 28th of February 2016, 12 a.m. - 9 p.m.
Disassembly time: 01st ofMarch 2016, 5 p.m. - 9 p.m.
12. How is the exhibition stand space tailored?
Depth: With the exception of the roll-up sponsor (1 m) all stands have a depth of 3m, a maximum of 2m to the left and right may be enclosed with walls (see section 13). Width: The exhibition stand width depends on the selected package. Roll-Up Sponsor: 1m, Exhibitor and Gold Sponsor Package: 3m, Platinum Sponsor: 4m, Partner: on request.
13. Will partition walls be provided?
Partition walls will not be provided by the organizer. Stand concepts without partition walls are preferred. Should you need partitions, these are available via the Estrel exhibition service. The stand may be loaded to a maximum depth of 2m with walls (the front meter is to be used for bar tables, exhibits, etc.).
14. What other equipment is included?
In addition to the exhibition space, we provide a power connection (1x1500W power supply, please bring multiple sockets, other power connections (three-phase) on request) as well as free wireless access.
Furniture for your stand is available via our partner cubicworx GmbH (see contact information on last page). We have sent the necessary order forms to you with this information.
15. Is there a logistics service?
Our logistics partner FAIREXX Logistics for Exhibitons GmbH offers all exhibiting companies logistics services around the exhibition stand. Thus, FAIREXX, among other things provides reliable transport according to individual requirements or the settlement of all tasks related to the exhibition stand. In order to ensure a timely delivery of your exhibition goods on the stand, Fairexx requires your registration 10 days before the event date.
Contact: Anja Homann, +49 30 44 03 47 10, +49 173 24 77 818, firstname.lastname@example.org
16. Is a hotel room included in the price?
The cost of accommodation as well as arrival and departure are to be borne by the participants. In the ESTREL Hotel Berlin (http://www.estrel.com) a number of rooms is available with special conditions (keyword RAILWAY FORUM). Reservations are possible by phone at +49 30 831 2252 22 or email: email@example.com.
17. Which parts of the event program can be attended?
Exhibitors and sponsors are generally allowed to participate in all parts of the event. These consist of the following parts: 1. Factory tours, 2. Keynotes and lectures, 3. Workshops / Panel Discussion, 4. Gala Buffet. The event parts 2. and 4. are automatically booked for all participants. The factory tour and the buffet requires a separate selection by the participants. For exhibiting companies it is important to note that the exhibition stand must always be staffed with at least one person.
18. How does the registration for the factory tour work?
As several factory tours take place simultaneously, participants will be asked in their application to specify their preferred factory tour. Participation in the respective factory tour is only possible for a limited number of participants. Therefore, the participation is based on a first come-first serve basis. Therefore it is possible that participants who have registered too late, will not be able to participate in a factory tour.
19. What should I consider during the factory tour?
The departure to the factory tours start at the conference for all participants. The transfer is done in coaches. ID is required on the factory tour. Participants are therefore required to carry their identity card or passport with them. Driver's licenses or company ID cards will not be accepted. Without a valid ID card it is not possible to participate in the factory tour.
20. How does the registration for the workshops / panel discussion work?
As several workshops and a panel discussion take place simultaneously, the participants are encouraged in their application to indicate their preferred option. The number of participants in each workshop is limited. Therefore, the participation is based on the principle of first come-first serve. It is possible that participants who have signed up too late, cannot participate in their desired workshop. Generally however, it is ensured that participation in one of the five workshops and the panel discussion is possible for each participant.
21. What conference documents will be provided?
Participants will receive the SUPPLY CHAIN MANAGEMENT journal which is published complementary to the forum. It includes scientific articles, conference information (including conference program, exhibition plan) and profiles of speakers and experts. The presentations are made accessible to the conference participants, if clearance is given, via a secure online area. If it is not possible to provide conference participants with the presentations for reasons of confidentiality, we ask for your understanding.
Eventinformation and Exhibitors- / Sponsorsservices:
Tobias Schmidt, firstname.lastname@example.org, Tel. +49 174 5960730
Participants / Accounting:
Karin Schmidtke, email@example.com, Tel. +49 511 74314790
cubicworx Exhibition Construction
Kristin Kremer, firstname.lastname@example.org Tel. +49 351 40752255
ESTREL Exhibitor Service:
Katrin Philipp, email@example.com, Tel. +49 30 6831 22566
FAIREXX Logistics for Exhibitions GmbH
Anja Homann, firstname.lastname@example.org Tel. +49 30 44 03 47 10